Most security incidents start with a simple mistake. A weak password, a rushed click, or an email that looked legitimate can open the door to serious threats. For mid-to-large businesses, one employee’s misstep can lead to data breaches, downtime, and costly damage to the organization’s reputation.
Technical defenses matter, but they’re only part of the equation. Every employee plays a role in protecting sensitive information and reducing security risks. Good security practices aren’t just IT’s responsibility; they’re part of the day-to-day job.
Here’s a practical guide to cybersecurity best practices for employees. These tips help close common gaps, protect sensitive data, and improve your company’s overall security posture.
Tip #1: Use Strong Passwords (and a Password Manager)
Passwords are still one of the most common entry points for attackers. Reusing the same password across accounts, using short or predictable combinations, or storing them in spreadsheets creates unnecessary risk.
Best practices for strong passwords:
- Use at least 14 characters, including numbers, symbols, and both uppercase and lowercase letters
- Avoid names, birthdays, or anything easily guessed
- Don’t reuse passwords across systems or tools
Even with strong passwords, remembering dozens of them isn’t realistic. A password manager solves this problem. It stores and autofills credentials securely, encouraging better habits without extra effort.
Why it matters:
- Reduces exposure to credential stuffing and brute-force attacks
- Helps protect access to sensitive systems and data
- Makes it easier for employees to follow best practices for cybersecurity
Strong passwords paired with a password manager form a simple, effective defense against common cyber threats.
Learn more: Cloud Data Security: Best Practices and Tips
Tip #2: Turn on Multi-Factor Authentication (MFA)
A password alone isn’t enough. Even the strongest password can be stolen or leaked. Multi-factor authentication (MFA) adds a second layer of protection by requiring something you know (your password) and something you have (a phone, app, or hardware token).
Why MFA matters:
- Stops attackers even if they get your password
- Blocks most unauthorized logins
- Protects email, cloud apps, and other critical systems
Where to use MFA:
- Email and collaboration platforms (e.g., Microsoft 365, Google Workspace)
- VPN and remote access tools
- HR, finance, and customer data systems
MFA is one of the easiest ways to reduce the risk of security incidents. Make it mandatory across your organization.
Tip #3: Don’t Trust Every Link or Attachment
Phishing is still one of the most common cyber threats in the workplace. A convincing email can trick employees into clicking malicious links, opening infected files, or handing over credentials. These attacks are often the first step in ransomware, data breaches, and social engineering schemes.
Signs of a phishing attempt:
- Unfamiliar sender or strange-looking email address
- Urgent requests involving money, credentials, or sensitive information
- Poor spelling, unusual formatting, or unexpected attachments
Smart habits to follow:
- Hover over links before clicking
- Verify unexpected requests through a separate communication channel
- Report suspicious messages to your IT or security team immediately
Teaching employees to slow down and think before they click is one of the most effective cybersecurity best practices for employees. All it takes is one click to create a serious security risk.
Tip #4: Handle Sensitive Data with Care
Not all data is equal. Customer records, employee files, financials, login credentials, and intellectual property all fall under sensitive information, and mishandling any of it can lead to serious consequences.
Many data breaches happen because employees accidentally expose or share sensitive data through email, cloud storage, or messaging apps. Simple oversights can lead to major compliance issues and reputation damage.
Best practices for handling sensitive data:
- Only share it with people who need access
- Avoid sending it over unsecured channels like plain email
- Store it in approved, encrypted systems
- Double-check before uploading or sharing files externally
Protecting critical information is a shared responsibility. Training employees on proper data handling reduces risk and adds an extra layer of security across your organization.
Learn more: What is Cloud Disaster Recovery and How Does It Work?
Tip #5: Lock Your Devices Every Time
Cybersecurity isn’t just digital. Unlocked computers and unattended mobile devices can be easy targets for theft or tampering, especially in shared workspaces or public places.
Even in an office, stepping away from a workstation without locking it exposes systems to unnecessary security risks. It only takes a few seconds for someone to access files, email accounts, or internal apps.
Quick steps to improve physical security:
- Lock your screen before walking away (shortcut: Windows + L or Control + Command + Q on Mac)
- Don’t leave laptops, tablets, or phones unattended in public or shared areas
- Use company-approved locks or storage cases when traveling
These small habits help prevent unauthorized access and contribute to stronger security practices across the business. Locking a device may seem minor, but it’s a frontline defense in protecting company assets.
Tip #6: Be Mindful of What You Share on Social Media
Social media seems harmless, but oversharing can expose your organization to social engineering attacks. Cybercriminals use public posts to learn about your company, target employees, and craft convincing scams.
Mentioning job roles, internal projects, or upcoming travel can provide attackers with just enough information to impersonate staff or launch phishing campaigns.
Safe social media habits:
- Avoid posting work-related details that aren’t already public
- Be cautious about listing job titles and responsibilities
- Don’t accept connection requests from people you don’t recognize
- Check privacy settings regularly to control who sees your content
Encourage employees to stay aware of how their digital presence ties into the company’s security posture. Social media is a useful, fun tool, but it can also be a serious cyber risk if not used carefully.
Tip #7: Report Security Incidents Immediately
Speed matters when it comes to responding to security incidents. A delay in reporting suspicious activity can give attackers time to move deeper into systems, steal data, or spread malware.
Many employees hesitate to report incidents because they’re unsure if it’s serious or worry about blame. That hesitation can cost the business.
Make reporting part of the process:
- Encourage employees to report anything unusual, even if they’re not sure
- Set clear steps for how and where to report
- Foster a no-blame culture to keep communication open
Examples of what to report:
- Strange pop-ups or error messages
- Lost or stolen devices
- Suspicious emails or login activity
- Accidental sharing of personal information
Quick reporting supports faster containment, protects business continuity, and gives your IT team a better shot at preventing damage.
Next Steps: Implement Regular Training to Enforce Best Practices for Cybersecurity
Cybersecurity is a people issue as well as an IT issue. Employees are often the first line of defense, but only if they know what to look for and how to respond.
Building a security-aware workforce takes more than a policy. It requires ongoing training, clear communication, and leadership support. The right habits, reinforced regularly, help protect sensitive data and reduce the risk of cyber threats across the entire organization.
Most breaches start with avoidable mistakes. Equip your team with the knowledge to spot threats before they become incidents.
Davenport Group’s cybersecurity awareness training goes beyond check-the-box content; our program is built to change behavior and reduce risk across your organization.
Talk to our team about building a smarter, more security-conscious workforce.
